Town halls planned for faculty, staff to discuss re-entry on campus this fall

University Communication to Faculty and Staff
Distributed: 08/07/2020
Posted: 08/10/2020

Dear Carlow University Community,

We continue to stay informed of the daily developments announced through Governor Wolf’s office, the Allegheny County Health Department, the Pennsylvania Department of Health and Mayor Peduto’s Office. Abiding by CDC guidelines, we also continue to plan for our students and employees fall return to campus.

As a University, we are working to safely reopen campus though implementing new entry processes for entering campus buildings, incorporating required temperature screenings, establishing mask wearing and physical distancing guidelines, and executing signage deployment and virtual training rollout for students, faculty, staff and visitors.

Daily screenings will be required for everyone on campus. This includes faculty, staff, residence hall students, commuter students and visitors. The screening must take place upon arrival to campus for the day. Residence hall students will be required to complete the screening prior to the first time exiting the residence hall each day. A face mask is required for everyone on campus and must be worn prior to entering a screening location. If someone does not have a mask, there will be masks provided at the screening stations.

The screening process will consist of temperature checks and screening questions.
All faculty and staff with a positive screen will not be permitted to remain on campus. They will be instructed to contact their healthcare provider and communicate this information to Human Resources. Students will be directed to the Health Services Office.

Everyone who has a negative screen will be given a color-coded and dated sticker to wear or display for the day. The sticker must be worn so that it is visible.

Campus screening locations will include the AJ Palumbo Building, the 5th floor of University Commons, and Frances Ward Hall (at the window next to Dispatch for those entering campus and inside the second door for residence hall students.) These locations will be clearly marked with signage.

Employees scheduled to work on campus as the academic semester launches have been identified, and their supervisors have communicated to them their date of return.

All other employees performing in a remote capacity will remain in that work status until October 31, 2020. The University will continue to evaluate this status in accordance with the guidelines of the CDC, the Allegheny County Health Department and the Common Good principles. As previously shared, employees currently working remotely will receive at least two-weeks’ notice of any return to work schedules.

We recognize that employees working remotely may need to come on campus during this time period. Remote employees must contact their supervisors in advance before returning to campus. Additionally, all employees will be required to go through one of the designated screening areas identified on campus at any time when re-entering campus.

The Re-entry & Resiliency Plan subgroups, together with the entire Carlow community, have been working to safely reopen campus. Along with the leads in the following areas, we will host town hall meetings that will provide important information on the reopening of campus and will also provide an opportunity for faculty and staff to ask questions.

Additionally, these town halls will address the questions that were recently submitted to our committee from faculty and staff in the following areas: health and safety, facilities, academics and employee-related matters. Link in via Join Microsoft Teams Meeting to join any or all of the following town halls:
  • Tuesday, August 11: 8:30 – 9:30 am
  • Thursday, August 13: 2 – 3 pm
  • Tuesday, August 18: 8:30 – 9:30 am
For your reference, below is a listing of the subgroups and their leadership:
  • Campus Events and Visitors Entry Plans and Protocols (Leads: Joel Mullner & Laurie Petty)
  • Employee Work Schedules and Protocols for Reentry (Lead: Bridgette Cofield)
  • Reasonable Accommodations and Travel Protocols for Employees/Students (Leads: Jackie Smith & Melanie Byrom)
  • Safety, PPE Equipment, and Dining Services (Leads: David Meadows, Corrin Culhane & Michael Kistler)
  • Campus Screening Reentry & Protocols (Leads: Janice Nash & Angela Harrington)
  • Classroom Management / Technology Capabilities, Capacity, and Cleaning Protocols (Leads: Jason Krall & Susan O’Rourke)
  • Communications & Signage Updates (Leads: Beth Fazzini & Bridgette Cofield)
  • The Common Good (Leads: Sister Sheila Carney & Maleea Johnson)
In addition, the University is preparing training modules to plan and prepare for a return to campus. All faculty, staff and students, including those currently on campus, are required to complete the mandatory “Returning to Campus Safely during COVID-19” online training and complete an acknowledgement form prior to entering campus for the Fall Semester. These links will be housed on the website early next week, and everyone is required to view them.

The training covers various topics on university policies and procedures related to COVID-19 as well as best practices for staying healthy and avoiding the spread of the virus.

Carlow University remains committed to the safety and well-being of our community while fulfilling its mission to provide transformational learning opportunities for a diverse community of learners.

We look forward to welcoming students and employees back to campus for the fall semester.

Thank you for your support of the Common Good for Carlow University.

Sincerely,

The COVID-19 Re-Entry and Resiliency Implementation Team